Decrease work, increase efficiency: workflow automation for everyone
As seasoned video professionals ourselves, we know the undeniable benefits first hand that a good workflow automation can provide. The automation of everyday tasks can provide a huge productivity boost and at the same time be more reliable and accurate than any person could. Workflow automation takes those repetitive and boring tasks away from the user and creates time for what we love most – creative thinking.
So far, setting up workflow automation procedures was intimidating most people, or rather reserved to IT people with in-depth coding knowledge. ELEMENTS changes all that by providing a smart and powerful, yet easy-to-use task manager that allows for simple workflow automation with hardly any coding skills required. Choose from a variety of pre-defined actions to be executed – or create your own with just a couple of mouse clicks.
There are many reasons to consider using workflow automation to help you get the job done. Due to consistent and accurate results, workflow automation can help you reduce costs and error points. Any number of predetermined tasks can be chained together and started through a single click, therefore improving workplace efficiency significantly. Our workflow automation engine also helps you improve internal communication through the use of Custom Fields, automated E-mails as well as Slack notifications.
The access to the workflow automation engine can be custom set for either an individual user or a whole group. Depending on the permissions, the user will be able to see existing tasks, start or create and manage the tasks. User permissions also allow the possibility of hiding the automation engine altogether. The Active Tasks menu displays all running and finished tasks alongside the starting time and the user that has started the task.
If wanted, custom variables such as a user, date or text field can be required when starting a job and passed to any step in the workflow. An example use case for this function is choosing the user that has approved a certain asset before starting a backup job. An email or a Slack notification can be set up to inform specific users of this action as well as that of the decision making user.
In combination with the Media Library, ELEMENTS workflow automation engine can be deployed to send automatic email notifications to certain team members to keep them informed about newly arrived media assets, recently finished rough-cuts and the like. You define the event trigger – and the action that you want ELEMENTS workflow automation engine to execute. This kind of communication is accurate, reliable and consistent, thereby minimizing the potential for misunderstandings and errors.
Understanding the fact that projects tend to evolve and change throughout their lifespans has led us to create the workflow automation engine to offer maximum flexibility. Tasks can be added, edited or removed from your workflow at any point to adapt to your projects changing needs. Additionally, the workflow automation engine also offers the possibility of adding custom Python or Shell script tasks, therefore allowing you to expand the already wide variety of offered tasks.
The possibilities are endless: take advantage of ELEMENTS workflow automation engine to reduce the manual effort of housekeeping and maintenance by defining time-based copy or transfer jobs, reordering of still frame sequences or hot folder-based execution of file conversion. Keeping your system neat and well-sorted has never been easier. All the above mentioned options on how to put ELEMENTS workflow automation engine to work are just examples – define and create your own workflow automation processes that work for you.
Yes, ELEMENTS workflow automation engine is embedded in every ELEMENTS appliance at no additional charge.
Yes! Workflows in the Media Library, our optional Media Asset Management (MAM) platform, can be automated either through the use of the workflow automation engine or through the Media Library workflow editor. According to the user permissions, the workflows made in the Media Library workflow editor can even be started from the Explorer on Windows or the Finder on Mac by simply right-clicking an asset and choosing the workflow to be executed.